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Privacy Policy

Clarity is a leading Board Advisory and Executive Search firm based at:

16 Charles II Street
London, SW1Y 4QU

+ 44 20 7042 3333
www.claritysearch.co.uk

What does this Policy cover?

We at Clarity take your personal data seriously. This policy:

  • sets out the types of personal data that we collect about you
  • explains how and why we collect and use your personal data
  • explains how long we keep your personal data for
  • explains when, why and with who we will share your personal data;
  • sets out the legal basis we have for using your personal data;
  • explains the effect of refusing to provide the personal data requested;
  • explains the different rights and choices you have when it comes to your personal data; and
  • explains how we may contact you and how you can contact us.

What personal data do we collect about you?

We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information may include CVs, identification documents, educational records, work history and references. We only collect sensitive personal data from you and further process this data, where you have given your explicit consent.

Where do we collect personal data about you from?

The following are different sources from where we may collect personal data about you:

  • Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages of the Search or Assessment process.
  • Through publicly available sources. We use public sources such as LinkedIn.
  • By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

How and why we use your personal data?

We use your personal data to match your skills and experience with a potential employer. We may initially collect basic information on you such as contact details, current role and previous experience and may use this to assess your suitability against our clients’ requirements. If we mutually agree that you should progress through to the next stage we may then collect further information from you at interview and onwards in that manner.

How long do we keep your personal data for?

We keep your information in accordance as follows:

Candidate data: 6 years
Client contact details: 6 years

Who do we share your personal data with?

Your personal data is shared with clients and potential clients to ascertain if you are a good fit for their organisation. We may also wish to verify the information you have provided with third parties.

What legal basis do we have for using your information?

For prospective candidates, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.

If you are shortlisted as a candidate then this may involve the processing of more detailed personal data, including sensitive data, that you or others provide about you. In that case we always ask for your consent before undertaking such processing.

What happens if you do not provide us with the information we request or ask that we stop processing your information?

By submitting your personal data to Clarity, you give your implied consent for its use in connection with one of our Executive Search or Assessment assignments. If you do not provide the personal data necessary, or you withdraw your consent for the processing of your personal data, we may not be able to match you with Executive Search opportunities.

Do we make automated decisions concerning you?

No, we do not carry out automated profiling.

Do we use Cookies to collect personal data on you?

To provide better service to you on our website, we use cookies to collect your personal data when you browse. See our cookie policy here for more details.

Do we transfer your data outside the EEA?

Clarity operates on a global basis and we may transfer your personal data to clients and partners in countries outside the EEA. These countries privacy laws may be different from those in your home country. To find out more about how we safeguard your information as related to transfers contact us on info@claritysearch.co.uk

What rights do you have in relation to the data we hold on you?

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.

1. The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.

2. The right of access
You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you are aware and can check that we are using your information in accordance with data protection law.

3. The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.

4. The right to erasure
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

5. The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep a list of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

6. The right to data portability
You have rights to obtain your personal data for your own purposes across different services.

7. The right to object to processing
You have the right to object to certain types of processing, for example if you no longer want to be contacted with potential opportunities.

8. The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

9. The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data.

We usually act on requests and provide information free of charge but may charge a reasonable fee to cover our administrative costs of providing the information for:

  • baseless or excessive/repeated requests, or
  • further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We will respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we will come back to you and let you know.

How will we contact you?

We may contact you by phone, email or post. If you prefer a particular contact means over another please let us know.

How can you contact us?

If you are unhappy with how we have handled your information or have further questions on the processing of your personal data, contact us at:

Clarity Search
16 Charles II Street
London SW1Y 4QU - or by email at info@claritysearch.co.uk

Strategy - Structure - People

BOARD ADVISORY
EXECUTIVE SEARCH

RETAIL, CONSUMER
& HOSPITALITY

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IMPECCABLE EXECUTION
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